Executive Assistant

Introduction

Con Cung is the biggest omni-channel company for mom & baby with 600 retail stores in Vietnam in 2021 and plan to have 1,000 stores by 2023 with 1 billion USD revenue. Con Cung's annual growth rate is more than 70%. With the vision of providing good quality products for children, Con Cung is strongly investing into Product Research and Development in order to manufacture and provide products that are suitable to the local market in terms of pricing and quality. We also invest into technology in order to manage the network and online channel efficiently.

Con Cung Corporation also develops in-house cutting-edge automation and intelligence technologies. We are seeking for young, smart & dynamic talents to grow your career together with us.

Job Description

Executive & Business Support

• Provide comprehensive executive support to the Chief Merchandise Officer in daily business operations.
• Manage the CMO's calendar, meeting schedules, travel arrangements, and business priorities.
• Coordinate cross-functional projects and follow up on action plans to ensure timely execution.
• Prepare business presentations, reports, meeting materials, and executive summaries.
• Track key business initiatives and provide regular progress updates.

Meeting Coordination & Interpretation

• Attend executive meetings with internal stakeholders, suppliers, and international partners.
• Take accurate meeting minutes and ensure timely follow-up on action items.
• Provide consecutive interpretation between English and Vietnamese during meetings, negotiations, and business discussions.
• Translate business documents, reports, contracts, presentations, and correspondence between English and Vietnamese with a high level of accuracy.

Stakeholder & Communication Management

• Serve as a communication bridge between the CMO and internal departments.
• Coordinate with Buying, Merchandising, Supply Chain, Marketing, Finance, Operations, and other business functions.
• Maintain effective communication with local and international partners.

Business Analysis & Coordination

• Support the preparation of merchandising reports and business analyses.
• Consolidate business information and provide insights for management discussions.
• Assist in tracking merchandise performance and business initiatives when required.
• Support strategic projects assigned by the CMO.

Confidentiality & Governance

• Handle highly confidential business information with the utmost discretion.
• Ensure confidentiality of strategic business plans, commercial negotiations, pricing information, and organizational matters.
• Maintain professional conduct when representing the CMO in meetings and business interactions. 

Job Requirements

Qualifications

• Bachelor's degree in Business Administration, Commerce, Retail Management, Economics, Foreign Trade, or related disciplines.
• Minimum 3–5 years of experience as an Executive Assistant, Business Assistant, Executive Coordinator, or similar role supporting senior executives.
• Experience in Retail, FMCG, Consumer Goods, Trading, or Merchandising is highly preferred.
• Experience supporting C-level executives is a strong advantage.

Skills & Competencies

1. Language Skills

• Excellent English communication skills (both spoken and written).
• Proven experience in business interpretation and translation.
• Ability to communicate confidently with international partners and senior executives.

2. Business Competencies

• Strong understanding of retail operations and merchandising processes.
• Good commercial awareness and business acumen.
• Strong project coordination and multitasking abilities.
• Excellent organizational and time management skills.

3. Technical Skills

• Advanced Microsoft Office skills, especially:
• Excel
• PowerPoint
• Word
• Outlook
• Experience with Microsoft Teams, SharePoint, and collaboration tools.
• Experience with ERP or retail systems is an advantage.

4. Personal Attributes

We are looking for someone who is:

• Highly professional and mature
• Trustworthy with unquestionable integrity
• Discreet in handling confidential information
• Calm under pressure and adaptable in a fast-paced environment
• Detail-oriented and well organized
• Proactive with a strong sense of ownership
• Confident in communicating with senior leaders and external partners
• Flexible and willing to travel when required

5. Preferred Qualifications

Candidates with the following experience will have a distinct advantage:

• Retail or merchandising industry experience.
• Supporting C-level executives in multinational corporations or large local enterprises.
• Experience working with international suppliers and business partners.
• Strong business writing and executive presentation skills.
• Familiarity with merchandising calendars, buying cycles, or category management.

Benefit

• Annual bonus: 2 - 3 months under minimum KPI requirement
• Fast promotion opportunities based on personal ability
• Work in a dynamic, open, creative environment
• Regular training, company team building, birthday bonus

About Concung.com

• Working time: 8:30 - 17:30 Monday - Friday
• Working place: 14th Floor, Phu My Hung Tower, Tan Phu Ward, Dist. 7, HCMC